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One-on-one agenda builder
A good one-on-one starts with the person, not the project list. Tick what you want to cover and get an agenda with timings and the exact questions to ask.
YOUR AGENDA
One-on-one · 30 min
- Start with them, not the task list10 min
- Phone face-down, laptop closed: “This is your time. Nothing else is competing with it.”
- How are things going for you at the moment?
- What’s in your way right now?
- Workload and priorities5 min
- Of everything on your plate, what matters most this week, and what can slide?
- Is there anything you’re doing that someone else should be learning?
- Recognise something specific5 min
- Name what they did, the impact it had, and how it connects to where they’re heading.
- Quick updates (only if needed)5 min
- Anything I need to know that hasn’t come up?
- Routine status can move to a shared doc.
- Close with dated actions5 min
- Recap who does what, by when.
- If you owe an answer: “Let me get back to you by [day].”
- “What do you need from me before we next meet?”